About Inuka Kenya Ni Sisi:
Inuka Kenya Ni Sisi! is a Kenyan grassroots social movement organization founded in 2009 and registered/incorporated as a Company Limited by Guarantee in 2012. It envisions a peaceful, united and well-governed Kenya with equal economic and social opportunity for all citizens. The organization exists to empower Kenyan citizens to improve their lives and demand good governance as a means to achieve socio-economic growth and equality of opportunity among all Kenyans. It aims to curate a social movement (the Ni Sisi! Movement) that will seek to unite Kenyans to forge a collective identity, drive transformation in leadership and improve maisha — wellbeing — for all Kenyans. To this end, Inuka supports community groups/organizations and collaborates with initiatives at the local, national and regional level to build capacity and linkages for effective collective action. Inuka Kenya Ni Sisi!’s philosophy is underpinned by the concept of “dignity before development” — each individual’s inherent dignity must be upheld at all levels of interaction.
Inuka Kenya has developed three strategic objectives which, together, will form the basis upon which citizens at the local level will found their efforts to take charge of their citizenship and governance processes. As such, the three objectives are the key pillars that will support the creation of a Ni Sisi! social movement. These three objectives are:
- Restructure the Public Sphere: To create and curate narratives that seek to restructure the Kenyan public sphere using knowledge platforms, technology products and engaging civic actors and institutions within a framework of Utu.
- Enhance Individual Agency, Dignity and Livelihoods: To harness a collective positive and resilient identity in order to build, protect, restore and ensure human dignity for all.
- Transition to a National Social Movement: To transition from a Civil Society Organization, through partnerships, collaboration and membership development, to a national social movement of active citizens who hold governments to account.
Inuka Kenya Ni Sisi! Ltd would like to recruit a Board Secretary who will be responsible for managing and coordinating Board affairs.
The Board Secretary is expected to operate in line with the Board Charter and other relevant documents. S/he shall report to the Chair of the Board of Directors but administratively, to the Executive Director.
a) Board Functions
- Assess and advise on corporate governance best practices, including training directors and members of the senior leadership team on corporate governance matters.
- Update the Board on pertinent issues and emerging trends relevant to the work of Inuka. Regularly advise Board and management on legal and regulatory issues.
- Guide the Board and ensure that mandatory procedures are followed. This includes identifying matters that need Board decisions, declaration of conflict of interest and adoption of committee reports.
- Work with Management, the Board and its committees to prepare annual work plans and ensure their implementation.
- Organize and convene regular and extraordinary general Board Meetings. This includes preparing the agenda for Board Meetings in consultation with the office of the Executive Director.
- Coordinate and attend Board and Committee Meetings as Secretary to the Board.
- Take minutes of all Board and Committee meetings and ensure that the proceedings and resolutions of the Board are recorded accurately and circulated to the Board.
- Track and report on the implementation of Board decisions and governance recommendations
- Ensure good flow of information within the Board and its committees.
- Ensure effective induction of new Board members and organize relevant Board development forums for Board members.
- Coordinate Board appointments and oversee their succession planning.
- Update and maintain the Board Members’ register.
- Develop and recommend updates to governance documents including Board policies and other governance instruments. Formulate and recommend updates to procedures to guide Board functions relevant to Board objectives.
- Ensure (light) Board and Board Committee assessments are conducted after every meeting
- Facilitate comprehensive Board and governance assessments conducted every 3-5 years. Coordinate the implementation of recommendations from such assessments.
b) Compliance Functions
- Assess and ensure compliance with Kenya’s Companies Act 2015, including preparing and ensuring timely filing of statutory returns with the registrar of companies.
- Support the country office of Inuka in ensuring regulatory compliance.
- Support the internal Legal Officer in ensuring legal and regulatory compliance and the management of legal risks for Inuka
- Update statutory registers.
- Oversee and/or support compliance with institutional policies with legal implications such as Data Protection and Safeguarding among others as may be identified from time to time.
c) Custodial Functions
Act as the custodian of important Company documents, including:
- Certificate of Incorporation.
- Company Seal.
- Statutory registers of the Company.
- Maintain record of original minutes of the Board Meetings and Board Committee meetings.
d) Risk Management
- Contribute to the Risk Management function.
- Participate in risk identification and management. This will entail the support of the units’ quarterly risk register preparation, and fourth quarter consolidated risk register approved by the Board.
- Review of risk appetite statements
- Review of risk management framework and the risk policy.
Qualifications, Skills, and Experience
- Bachelor of Laws. Master of Laws is preferred.
- Member of the Institute of Certified Public Secretaries of Kenya (ICPSK) in good standing.
- An advocate of the High Court with at least 10 years’ experience.
- Member of the Law Society of Kenya (LSK) with a current practicing certificate.
- An advocate with experience in corporate and commercial law.
Additionally, s/he must have:
- Good analytical and numeracy skills.
- Excellent organization and time management skills.
- Good communication/presentation skills.
- Commercial awareness.
- High integrity/ethics.
- Meticulous attention to detail.
- Discretion and diplomacy.
- Ability to work independently, set priorities, juggle tasks and meet tight deadlines.
- Excellent interpersonal and organizational skills and ability to work in a culturally diverse team.
Interested candidates are encouraged to send their application including the financial proposal clearly indicating the detailed costs for the various components through the following emails: email@example.com and copy firstname.lastname@example.org
Deadline for submission is October 16, 2023
Only shortlisted candidates will be contacted; shortlisted candidates will be required to have a Police Clearance Certificate.