About Inuka Kenya Ni Sisi Ltd

Inuka Kenya Ni Sisi! is a Kenyan grassroots social movement organization founded in 2009 and registered/incorporated as a Company Limited by Guarantee in 2012. It envisions a peaceful, united, and well-governed Kenya with equal economic and social opportunity for all citizens. The organization exists to empower Kenyan citizens to improve their lives and demand good governance as a means to achieve socio-economic growth and equality of opportunity among all Kenyans. It aims to curate a social movement  (the Ni Sisi! Movement) that will seek to unite Kenyans to forge a collective identity, drive transformation in leadership, and improve maisha – well-being – for all Kenyans. To this end, Inuka supports community groups/organizations and collaborates with initiatives at the local, national, and regional levels to build capacity and linkages for effective collective action. Inuka Kenya Ni Sisi!’s philosophy is underpinned by the concept of “dignity before development” -each individual’s inherent dignity must be upheld at all levels of interaction.

1. Background 

Inuka Kenya Ni Sisi! Ltd is implementing the Wellness Hub Program, an initiative designed to provide civic actors with safe, restorative spaces for healing, reflection, learning, and personal growth. 

In response to the increasing physical, emotional, mental, and spiritual strain experienced by civic actors, the organization intends to establish a dedicated Wellness Sanctuary that will serve as a space for rest, recovery,  training, and reflection. 

To support this vision, Inuka Kenya Ni Sisi! Ltd has acquired a ten (10) acre parcel of land in Nanyuki– Mutirithia. Phase I of the development will involve the planning and construction of approximately two (2)  acres of the site. To ensure structural integrity, regulatory compliance, cost efficiency, environmental sustainability, and operational functionality, Inuka seeks to engage qualified contractors/firms to provide comprehensive planning, designing, documentation, construction, and commissioning of the facilities to full operational readiness of Phase I of the Wellness Sanctuary.

2. Phase I Development Components 

The first phase of the sanctuary will comprise the following facilities: 

1. Administration and Conference Facility Block (2 office spaces, a board room, a kitchenette,  a pantry, an eating area, and a conference hall) 
2. Clinic and therapy Block (four rooms) 
3. Fifteen (15) Accommodation Cottages (10 single rooms and 5 double/family rooms, all  ensuite) 
4. Three (3) Staff Residential Units (one block, three rooms, ensuite with kitchenettes)
5. Gate and gatehouse  
6. Perimeter fencing (chain link and barbed wire with columns and treated poles)
7. Water and power infrastructure (drilling borehole, Installation of tank[s], piping from water  source, and electricity and solar power installations) 
8. Paving and/or murraming internal roads and access pathways 
9. Landscaping and external works (including retainer walls for gulley sections) 
10. Security systems

3. Site Information 

The sanctuary will be developed on land owned by the client. Available information includes: 

• Land ownership documentation, which will be provided to the selected contractor. 
• The site is generally a flat terrain, including a gulley section requiring retaining structures. 
• The site currently has limited infrastructure, requiring the installation of water and power systems. ∙ Access to the site is available through existing local roads. 

The contractor will conduct site verification and technical assessment as part of the inception phase.

4. Procurement Approach 

This assignment will be implemented through a Design–Build procurement model. Under this model, the selected contractor will be responsible for: 

• Detailed architectural and engineering design 
• Obtaining statutory approvals 
• Construction of all facilities 
• Installation of utilities and infrastructure 
• Testing and commissioning 
• Handover of a fully operational facility 

Proposals may be submitted by individual contractors or firms with relevant expertise.

5. Overall Objective 

The overall objective is to design, obtain statutory approvals, and construct the Phase I Wellness Sanctuary facilities to operational readiness in accordance with agreed specifications, timelines, and quality standards. 

5.1 Key Project Constraints 

To ensure proposals are realistic and aligned with our capabilities, contractors/firms must consider that a strict target budget has been allocated for Phase I. While we are not disclosing the exact figure in this RFP  to encourage competitive pricing, contractors/firms must provide a detailed, milestone-based cost proposal in their submission.

6. Specific Objectives 

The contractor will: 

1. Review the existing feasibility study report. 
2. Prepare a comprehensive project implementation strategy. 
3. Prepare architectural and engineering designs. 
4. Facilitate all statutory and regulatory approvals. 
5. Construct all Phase I facilities. 
6. Install water, power, and security infrastructure. 
7. Deliver a fully operational sanctuary facility ready for occupancy.

7. Scope of Work 

Given the limited budget, the contractor is expected to be a partner in achieving value for money. The scope  of work shall be executed with a strong emphasis on: 

• Cost-effective design: Proposing simple, durable, and locally appropriate building technologies and materials that reduce construction costs without compromising structural integrity or the core wellness concept. Transparency:
• The Bills of Quantities must be highly detailed, allowing for clear cost tracking and identification of areas where savings can be made during the construction phase.

7.1 Inception and Site Assessment 

The contractor will: 

• Review the client brief and feasibility study. 
• Conduct site verification and technical assessments. 
• Review land ownership documentation. 
• Identify planning, technical, and regulatory constraints. 
• Identify risks and propose mitigation measures. 
• Submit an inception report including methodology, work plan, and timelines.

7.2 Design Finalization 

The contractor will provide: 

• Architectural design refinement 
• Structural engineering designs 
• Mechanical engineering designs 
• Electrical engineering designs
• Landscape and site planning

The contractor will prepare: 

• Detailed architectural drawings 
• Structural calculations and reinforcement details 
• Mechanical and electrical layouts 
• Bills of Quantities 
• Construction specifications
• Cost estimates 

7.3 Regulatory Approvals 

The contractor will facilitate all statutory approvals, including: 

• County Government development approvals 
• Environmental approvals 
• Change-of-user approvals  
• Construction permits
• Occupation certificate upon completion

7.4 Construction Works

The contractor will undertake construction of all Phase I facilities, including: 

Buildings

• Administration and conference facility block
• Clinic and therapy block 
• Accommodation cottages 
• Staff residential units 
• Gate and gatehouse 

Infrastructure 

• Borehole drilling and equipping 
• Water storage and reticulation systems 
• Solar and electrical power systems 
• Sewerage and drainage systems 
• Internal roads and pedestrian pathways 
• Perimeter fencing
• Security systems

7.5 Testing and Commissioning 

The contractor will: 

• Test all mechanical and electrical systems 
• Commission water and power systems 
• Provide safety and compliance certification 
• Prepare as-built drawings
• Provide operation manuals

8. Sustainability and Environmental Considerations

The contractor will integrate sustainable design solutions, including: 

• Solar power systems 
• Rainwater harvesting 
• Climate-responsive building orientation 
• Natural lighting and ventilation 
• Efficient water management systems
• Environmentally sensitive landscaping

9. Deliverables 

The contractors/firms will deliver: 

1. Inception report and implementation plan 
2. Final architectural and engineering designs 
3. Statutory approval documentation 
4. Construction schedule and cost plan 
5. Completed buildings and infrastructure 
6. As-built drawings 
7. Operations and maintenance manuals
8. Practical completion certificate 
9. Occupation certificate 
10. A completion report

10. Work Plan and Timeline 

• Proposal submission deadline: 31 March 2026 
• Assignment commencement: 13 April 2026 
• Inception report: within the agreed timeframe after contract signing 
• Final documentation: within the project schedule 

A detailed implementation schedule will be provided in the Inception Report.

11. Minimum Requirements 

The contractor/firm must demonstrate proven experience in master planning and multi-building developments, as well as in construction and documentation. 

Key personnel must have: 

• A Bachelor’s degree in Architecture, Structural Engineering, Mechanical Engineering, Electrical Engineering,  Quantity Surveying, Construction Management, Urban Planning, Geo-spatial Engineering, Building  Economics, or a related built-environment discipline. 
• Professional registration with relevant Kenyan regulatory bodies such as the Board of Registration of Architects and Quantity Surveyors, the Engineers Board of Kenya, the Public Procurement Regulatory Board, or the National  Environment Management Authority. 
• A minimum of five (5) years of relevant professional experience. 
• The contractor/firm must also submit: Company profile, Registration certificates, Valid practicing licenses, and  Tax compliance certificate.

12. Evaluation Criteria 

Proposals will be evaluated based on the following criteria to identify the bidder that offers the best overall  value and understanding of the project’s constraints:

1. Technical Responsiveness (40%): Demonstrated understanding of the brief, quality of the proposed methodology, work plan, and team structure. 
2. Experience and Qualifications (30%): Proven track record of contractors/firms and key personnel in delivering similar multi-building projects, with a specific emphasis on projects completed within budget constraints. Provide examples and references.
3. Financial Proposal (30%): Competitiveness of the proposed costs. This is not just about the lowest price, but the best value. The financial proposal must be detailed (including professional fees, statutory charges, and a clear breakdown for construction) and demonstrate an understanding of the need for cost-effectiveness.

13. Reporting and Coordination 

The contractors/firms will report to the designated Project Lead at Inuka Kenya and work closely with the organization’s internal team throughout the project lifecycle. 

14. Payment Structure 

Payments will be milestone-based and linked to agreed deliverables as specified in the consultancy contract. Any costs related to mobilisation shall be deemed to be included in the contractor’s lump-sum price and will not be considered for separate payment. 

The proposal shall be sent, in soft copy, to the following email: procurement@inukakenya.com 

The deadline for submission is March 31st, 2026. Contractors/firms with presence in Nanyuki and environs are highly encouraged to apply. 

Only shortlisted contractors/firms will be contacted.